How to Create a Promotional Email Campaign

How to Create a Promotional Email Campaign

Kevin Richards
7 years ago

Creating an email promotion doesn’t have to be a difficult task.  If you already have your email marketing list in place and your marketing calendar planned out, you’re halfway there.  Let’s look at what the next steps are to turning on the money faucet for your business.

For this example, let’s pretend you’re promoting a new line of Widgets from Brand X.  It’s Valentine’s Day (a big holiday for Widget sales), and you want to offer 10% Brand X Widgets (for a limited time, while supplies last) with coupon code BRANDX10.  That’s everything we need to begin.

Setting up your template.

Your email marketing platform (Constant Contact, iContact, Campaigner, Mailchimp, etc.) will have an option to create a new email campaign.  They will most likely allow you to choose from a set of pre-defined email templates.  However, it would be best if you had a custom template that you make and re-use for your emails so that all the correspondence that comes from your business is consistent and your customers know what to expect.

Your email template can be an simple as your business logo and a phone number on top, or you can also include links to your website and customer service hours.  Whatever you choose to include, keep the header short and sweet so that readers can get to the most important content of the email right away.

email campaign

You may also choose to include a standard footer with links to your website.  This is likely the best place for links and additional information that are not as important as the promotion but necessary for your business (like legalese and disclaimers).

email footer

It’s important to note that people have no patience.  

They just don’t read an email if you don’t get their attention right away.  We recommend creating one big compelling graphic with your promotion in big bold letters to be included as the very first thing in your email (under the short header, or possibly in place of it).  Use as few words as possible to describe your deal.  Remember that pictures speak louder than words, so don’t cover more than half the image space with text (under 25% would be ideal).

Don’t forget the call-to-action!

 Whether it reads “Shop Now” or “Learn More” or even “Donate Today”, customers need to be told what to do next to take action.  You can’t assume they will know that they can click the image to go to your website (which it should absolutely do).

We recommend making this graphic about 600 x 600 pixels wide.  It will be easy to read in all email browsers (desktop and mobile), and you can also use that graphic (or a derivation of it) on social media.  Be sure to make a version of your promotion graphic for inclusion on your homepage as a billboard.  Consistency in marketing is key, and it’s important that your customers know that your email message matches the branding on your site.

body image

To support your fabulous new main image, you’ll need supporting text just below it.  This can be your wordier explanation of your sale or description of the product or products that you’re promoting.

offer text

It’s up to you as to whether or not you’d like to promote other items, categories, or brands below this.  In our experience, it’s best to keep emails as short and to the point as possible.  With that said, if you’re running an ongoing promotion like free shipping over a certain amount, or a contest, it may benefit you to include a smaller section below the main promotion with a custom graphic.

free shipping

Before you schedule the email to be sent, it’s time to test your email.  Send a test to yourself and open it on your desktop, and on your phone.  Make sure all the links work!

Schedule it, then forget about it!

A great thing about using a professional email marketing platform is that you can schedule your emails well in advance.  That way, you can setup all your emails ahead of time and not have to scramble at the last minute to get them done.  Good-looking email graphics can take a while and go through a few revisions before you approve, so plan ahead with an email marketing calendar.

And that’s it!  You’ve crafted an effective email marketing campaign.   On the day you send it out, be sure to keep an eye on your site traffic and email campaign reports.

Still feeling a little uneasy about setting it up yourself? We can help with that! Check out our email marketing services.


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